Sample dialog with the Youth:
"This survey will help us learn about you and the other youth who are participating in the mentoring program. It is important for us to learn as much as we can about what you want to get out of your participation and how we can improve the program to make it even better next year. Please try to answer each question as honestly as you can.
There are no right or wrong answers, so please do not answer the questions based on what you think I want to hear. I will be the only one to see how you answer the questions and the answers are confidential."
Note to mentor: A copy of this intake form will be sent to your email.
Please complete this form during or soon after the first conversation. These questions are only a guide to help get things started and are not required to be followed if the Mentee is suitably engaged. If you must fill in the Q&A's based only on impressions then that is acceptable and better than nothing but that fact should be noted in the body of the email.
The Status: of the situation allows us to manage the situation with regards to followup, scheduling future conversations or simply closing the case. Followup conversations should be reported using the Evaluation page.
Usage of Status:
Concluded - likely means there is not going to be another conversation.
Satisfactory/unsatisfactory is your opinion as to the issues raised having been addressed
Reschedule - after a missed, late or short conversation (put details in the body of the message)
Schedule - a satisfactory conversation; mentee wants another (time/date in the body)
Followup - your intention to initiate a followup with mentee to satisfy yourself everything is ok
Other - detail in body of message